Planning a COVID-19 Vaccination Clinic

Identifying eligible patients

OntarioMD (OMD) has gathered many useful resources to help clinicians prepare for a vaccination clinic. Some resources that you may find particularly helpful to plan your clinic:

The Centre for Effective Practice's toolkit - helps primary care practices identify patients who are eligible for the COVID-19 vaccine.
Ontario Ministry of Health COVID-19 Vaccine-Relevant Information and Planning Resources

NEW! Plan a vaccination clinic for patients between 12 and 17 years old (up to age 17 + 364 days) eligible for a COVID-19 booster

EMR Query for OSCAR Pro Users – Created by Dr. Lawrence Kwan

EMR Queries for Accuro EMR Users – Download from Accuro Cloud

EMR Search for TELUS PSS Users - Note: TELUS PSS Search is one inclusive search for:

Pt. received 2 COVID doses, 168+ days since last dose.
Pt. received 2 COVID doses, 56+ days since last dose.
Pt. received 3 or 4 COVID doses, 168+ days since last dose.

Note: Potential Immunocompromised patient queries search age range, administered quantity, and date of last COVID-19 vaccine ONLY; clinicians will need to review lists to identify immunocompromised patients for appropriate follow-up.

Tip: It is helpful to note/flag immunocompromised patients using structured, discrete data in your EMR for ease of identification and follow up which you may also wish to incorporate into the queries.

Please see the Ministry of Health's website for information on:

NEW! Plan a vaccination clinic for patients who are between 6 months and 5 years old (up to age 4 + 364 days):

Things to consider when planning to contact patients:

Track patients who have been called
Track patients who have declined/refused
Record consent given and how to flag patients who have not given consent
Resources for patients to educate themselves on what to expect at the vaccination clinic

Tools (Queries/Searches) and Recommendations for EMR Data Extraction

For queries developed by the eHealth Centre of Excellence to pull lists of patients with certain health conditions that fall under the Highest Risk, High Risk, and At Risk categories, click here.

COVaxON Training for Primary Care Practices

OMD is offering training for primary care practices to administer COVID-19 vaccinations. Training sessions demonstrate how to access and use the provincial COVaxON Vaccination Management System.

Upcoming training sessions